Privacy Policy

1. Information We Collect

We collect information you provide directly to us, including:

• Account Information: Name, email address, and profile details when you create an account
• Calendar Data: Calendar events and availability when you connect Google Calendar or Microsoft Outlook
• Booking Information: Details about meetings scheduled through Wakaty, including participant names and email addresses
• Payment Information: Billing details processed securely through our payment provider (Paystack)
• Usage Data: How you interact with our platform, including features used and preferences set

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our scheduling services
• Process bookings and send confirmation emails
• Sync with your connected calendars to check availability and create events
• Send you notifications about your bookings and account
• Process payments and prevent fraud
• Provide customer support and respond to inquiries
• Generate AI meeting preparation sheets (for Pro users)
• Analyze usage patterns to improve our platform

3. Calendar Integration & OAuth

When you connect Google Calendar or Microsoft Outlook:

• We request only the minimum permissions necessary to check availability and create events
• OAuth tokens are stored securely and encrypted at rest
• We never share your calendar data with third parties
• You can disconnect your calendar at any time from your account settings
• Upon disconnection, we delete associated tokens and cached calendar data

4. Information Sharing

We do not sell your personal information. We may share information only in these circumstances:

• With meeting participants: Basic booking details are shared with people who book meetings with you
• Service providers: Third parties who assist in operating our platform (hosting, email delivery, payment processing)
• Legal requirements: When required by law or to protect our rights and users
• Business transfers: In connection with a merger, acquisition, or sale of assets

5. Data Security

We implement appropriate security measures to protect your information:

• All data is encrypted in transit using TLS/SSL
• OAuth tokens and sensitive data are encrypted at rest
• We use secure authentication through Clerk
• Regular security audits and monitoring
• Access controls and employee training

6. QR Code & Analytics Privacy

For QR codes and scan analytics:

• IP addresses are hashed and anonymized - we never store raw IP addresses
• Location data is approximated to city-level only
• Analytics data cannot be used to identify individual users
• You can disable analytics tracking in your settings

7. Data Retention

We retain your information for as long as your account is active or as needed to provide services:

• Account data is retained until you delete your account
• Booking history is retained according to your plan's data retention settings
• You can request deletion of your data at any time
• Some data may be retained for legal compliance purposes

8. Your Rights

You have the right to:

• Access: Request a copy of your personal data
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your account and data
• Portability: Export your booking data
• Opt-out: Unsubscribe from marketing communications
• Disconnect: Remove connected calendars and integrations

9. Cookies & Tracking

We use cookies and similar technologies to:

• Keep you signed in to your account
• Remember your preferences
• Understand how you use our platform
• Improve our services

You can control cookies through your browser settings. Disabling cookies may affect some features.

10. Third-Party Services

Our platform integrates with the following services, each with their own privacy policies:

• Clerk: Authentication and user management
• Convex: Database and backend infrastructure
• Google Calendar: Calendar synchronization
• Microsoft Outlook: Calendar synchronization
• Paystack: Payment processing
• Resend: Email delivery

11. Children's Privacy

Wakaty is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child, please contact us immediately.

12. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data in accordance with this privacy policy.

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically.

14. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us: